Apply for a property with Trident Estates.

Please read the Terms and Conditions below carefully and sign the declaration. Return this completed form along with any required photographic identification. Please note that all applications are accepted strictly only on a ‘subject to contract’ basis.

Terms and Conditions for Tenants

This Agreement is made between the Tenant of the Property (“you”) and Trident Estates Ltd (“we/us/the Agent”) acting as agent for the Landlord. Estate Agents Act 1979 requires Estate Agencies’ fees and Terms of Business to be confirmed in writing. Trident Estates Ltd standard Terms of Business are set out below.

1. Data Protection

Letting agents may share details about the performance of obligations under this Agreement by the Landlord and the Tenant; past, present and future known addresses and other contact details of the parties, with each other for administrative and accounting purposes, or to help prevent dishonesty, or for occasional debt tracing and fraud prevention. Under the European General Data Protection Regulation (GDPR 2016 and prevailing UK implementation of the legislation) each of the Landlord and Tenant is entitled to see a copy of personal information held about them and to have it amended if it is shown to be incorrect.

Unless advised in writing to the contrary, the parties agree that the Agent may give their name, address, contact and other necessary personal information to other companies, including but not limited to credit and reference providers for referencing purposes and rental decisions, utility providers, contractors instructed by the Landlord or the Agent on behalf of the Landlord in order to comply with their statutory and contractual obligations, tenancy deposit protection scheme providers, local authority council tax and housing benefit/local housing allowance departments, mortgage lenders and superior landlords. Disclosures to third parties will only be made where it is necessary to fulfil the obligations under this Agreement and legitimate to do so. Tenant’s information may be processed on servers outside of the UK or European Economic Area (EEA), subject to adequate safeguards for the protection of personal data being in place, in accordance with the GDPR.

2. Other

(i) Prospective Tenants can only move into the property once all monies have been paid and funds have cleared in our account and confirmation of the Tenants’ acceptability has been advised to us by the Landlord. This applies even if satisfactory references have been received.

(ii) Once the Holding Fee is received, we will start the referencing process using a professional, independent referencing company which is fully registered and compliant with all relevant legislation including The Consumer Credit Act 1974 and General Data Protection Regulations (GDPR), with the results taking approximately four to seven working days to be returned (once you complete the required information online). They will include a formal credit check, employer’s/accountant’s reference and a previous Landlord reference (checking rent was paid on time with no arrears, the property was left in an appropriate condition and the landlord would rent to you again). To pass referencing, your basic salary or income needs to be equivalent of 30 times the monthly rent. If savings, this will need to cover the rental payments for the duration of the agreed tenancy.

(iii) As part of this process, we are required to check that ALL prospective Tenants comply with the Government’s Right to Rent guidelines. You will be asked to provide proof of your Right to Rent. In most cases a passport will suffice, however if you’re a non UK, EU or Swiss National (all of whom have an unlimited Right to Rent) you may need to provide further details to confirm your right to reside in the UK. Please ask us for further information.

(iv) As the Landlord’s Agent, Trident Estates Ltd reserves the right, without explanation and at any time, to refuse you a Tenancy for one or all of their Landlord’s properties. Our decision will be final and binding. Due to data protection requirements under GDPR, we cannot enter into any discussions or explanations on any such decision.

(v) The Landlord or Agent must repay the Holding Fee to you:

• The Landlord and Tenant enter into a Tenancy Agreement (in this event, the Holding Fee will be used to offset the Security Deposit or first month’s rent).
• The Landlord decides before the Tenancy Agreement date not to enter into a Tenancy Agreement.
• The Landlord and the Tenant fail to enter into a Tenancy Agreement.

(vi) The Landlord or Agent can retain the Holding Fee if:

• The Tenant fails a Right to Rent check regardless of when the Fee was accepted.
• The Tenant provides false or misleading information, which the Landlord is reasonably entitled to consider in deciding whether to grant a Tenancy because this materially affects their suitability to rent the property and the referencing report is ‘declined’ for any of these reasons.
• The Tenant notifies the Landlord before the Tenancy Agreement date that they have decided no longer to enter into a Tenancy Agreement.
• The Tenant fails to take all reasonable steps to enter into a Tenancy Agreement.

(vii) Tenant(s) of the property (“you”) agree to the following:

• You have agreed to take the property as seen. If this is not the case and you have any concerns regarding the current state of the property, please raise these issues with us directly at this stage.
• You will be responsible to set up and pay for all utilities and other bills relating to the property, including: electricity, gas, water, drainage, telephone, internet and Council Tax. Where we can, we will provide details of the providers to the property.
• You will be required to sign the Tenancy Agreement prior to the commencement of the tenancy.
• You agree to all correspondence being sent through email and/or post.

3. Payment of Move-In Monies

The balance of Monies required by your Tenancy Agreement must be paid in cleared funds prior to the actual move-in date. Consequently, when paying by banker’s draft, cash paid directly into our account, BACS, or debit card, you need to pay at least five working days beforehand to allow enough time for funds to clear. Payment by cash in any of our offices is not acceptable.

Please quote either your full name or the address of the property when making a payment via BACS.

Declaration

I have read and understood the Terms and Conditions of renting a property through Trident Estates Ltd and that the information I have provided is true and correct. By signing this document, I am aware and accept that I am bound by its contents.

I consent to Trident Estates Ltd:

• Serving all documents using the email address(es) provided on this form.
• Retaining the Holding Fee until the deadline of Agreement Date or Move-in Date (if this is after the 15 days, as specified in the Tenant Fee Act 2019). The Holding Fee will then be used to pay towards the first month’s rent.
• Using my contact details in any referencing and monitoring process required to comply with data protection legislation (in particular, General Data Protection Regulations), the processing of such data being carried out under the lawful basis of the company’s legitimate business interests.